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We're growing! All employees are full-time, W-2 employees with benefits. As a virtual company, the only location we require is that you reside in the U.S. When you join our team, you aren't just getting a "new job" - you're joining a family. The AccountingDepartment.com family believes in a work-life balance, supporting individual growth both personally and professionally, and appreciating employee contributions. Read employee reviews here
How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered
Open Positions
Virtual Accounting Specialist Remote,
AccountingDepartment.com never settles with the status quo. We strive to make sure our staff has plenty of opportunities that broaden their skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match! It's been an exciting 17 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on. Your Role: We’re looking for a self-motivated, high-energy Accounting Specialist. Position responsibilities include A/P, A/R, payroll, and month-end closing services, as well as other accounting-related functions as requested by the client. The right individual for this position will be able to successfully prioritize and manage multiple client needs while maintaining a high level of accounting services and professionalism.
How You Will Contribute: Here’s what we are seeking in our Accounting Specialist and the minimum requirements you must have to qualify for the position:
Must be a US Citizen residing in the US - Excluding CA and CO, as we are not currently hiring in those states. Candidates outside of the US will not be considered.
3+ years experience performing full charge bookkeeping
Strong demonstrated knowledge of accrual accounting
Experience with QuickBooks Software preferred but not required
Demonstrated ability to handle multiple accounts simultaneously
Exceptional attention to detail with excellent written and verbal communications skills
Strong work ethic – “whatever it takes” attitude
Must be decisive and work well under pressure
Confident in one’s abilities and able to work independently, with minimal direction
It's been an exciting 17 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on. Your Role: We’re looking for a self-motivated, high-energy Accounting Specialist with enhanced knowledge in NetSuite. Position responsibilities include A/P, A/R, payroll, and month-end closing services, as well as other accounting-related functions as requested by the client. The right individual for this position will be able to successfully prioritize and manage multiple client needs while maintaining a high level of accounting services and professionalism.
How You Will Contribute: Here’s what we are seeking in our Accounting Specialist - NetSuite and the minimum requirements you must have to qualify for the position:
Must be a US Citizen residing in the US - Excluding CA and CO, as we are not currently hiring in those states. Candidates outside of the US will not be considered.
3+ years experience performing full charge bookkeeping
Strong demonstrated knowledge of accrual accounting
Experience with NetSuite Software required, 3+ years experience preferred
Demonstrated ability to handle multiple accounts simultaneously
Exceptional attention to detail with excellent written and verbal communications skills
Strong work ethic – “whatever it takes” attitude
Must be decisive and work well under pressure
Confident in one’s abilities and able to work independently, with minimal direction
How You Will Contribute:
Support Assistant Controllers within an industry team with pre-close reviews and review of financial reporting packages for completeness and accuracy. Reviews and clears comments with the Accounting Specialist prior to the Assistant Controller review.
Oversee the internal quality assurance program, including review of Team Work Task Management, call notes, closing checklist, CPMS and other required documentation in conjunction with the Staff Success Ambassador
Drives the internal quality assurance for multiple clients over the closing process, including proper training, task management, closing checklists, required documentation, scheduling and organization
Responsible for effective staff management, including training and development, workflow and performance management.
Prepares performance feedback for staff; communicates constructive, real-time feedback in a professional & tactful manner. Keep management informed of feedback provided in a timely manner.
Serves as a key resource for internal accounting policies and procedures; assist in keeping ADC intranet system complete and accurate
Monitors and analyze internal client budgets to identify variances and make recommendations for efficiencies
Conduct time reviews and prepare agreement addendums for existing clients with the support of the Proposal Team
Conduct post turnover checklist review and 30-day post turnover check-ins with first clients for new staff
May assist the Assistant Controllers and Accounting Managers with unique situations that require additional support when needed
Conduct efficiency reviews on existing clients in conjunction with the Technology Integration Specialist
Evaluate lease contracts to determine the proper classification of the lease on the balance sheet, including whether to capitalize and short-term/long-term classification
Reviews and approves various tax forms and payments such as but not limited to sales & use tax, property tax returns, and client-specific business tax and franchise tax filings
Coordinates with the client’s tax advisors on issues and assist with tax return reconciliations
Assists controller in completing a basic income tax return reconciliation, including recording journal entries to adjust the equity roll forward
Serves as an additional resource in resolving complex 1099, W-2, and fringe benefit matters
Assists in developing and leading accounting training initiatives; may need assistance from Assistant Controller at times
Ability to recognize process improvement opportunities and provide insights to Controller on operational efficiencies, financial policies, and business strategy
Assists in implementing third-party applications, including consideration of any accounting requirements
Leads the recurring group calls for Accounting Specialists and Senior Accounting Specialists
Assists external auditors and controllers in providing required documentation for the client’s annual audit
Provides turnover assistance to Accounting Specialists
Some travel for training and team meetings may be required
Other duties and special projects as assigned
Your Role:
The ideal candidate will have a passion for helping others, juggling multiple priorities simultaneously within a fast-paced environment, is extremely organized and technology savvy.
There will be ample amount of training provided for this position, as we realize some responsibilities are unique to AccountingDepartment.com. This is a great opportunity to develop a unique set of competencies and talents to add to your skillset toolbox! How You Will Contribute:
Implementation Department:
Project management updates and maintenance
Creating checklists for new clients, testing logins, etc.
Converting QuickBooks files to QuickBooks Online
Scheduling of internal and external calls
Responsible for all administrative items related to setting up various accounting applications
Responsible for maintaining turnover tasks
Pulling budget to actual reports
Training Department:
Responsible for maintaining team schedules
Assist in the administration of internal Quality Assurance Program
Assist in coordinating team assignments
Schedule new staff file reviews
Manages new hire set up in a variety of systems
Assist with coordination of new staff training
Scheduling various team calls
Updating several spreadsheets, reports, and checklists
Update budget to actuals reports
Your Role:
The ideal candidate will have a passion for helping others, juggling multiple priorities simultaneously within a fast-paced environment, is extremely organized and technology savvy.
There will be ample amount of training provided for this position, as we realize some responsibilities are unique to AccountingDepartment.com. This is a great opportunity to develop a unique set of competencies and talents to add to your skillset toolbox! How You Will Contribute:
Implementation Department:
Project management updates and maintenance
Creating checklists for new clients, testing logins, etc.
Converting QuickBooks files to QuickBooks Online
Scheduling of internal and external calls
Responsible for all administrative items related to setting up various accounting applications
Responsible for maintaining turnover tasks
Pulling budget to actual reports
Training Department:
Responsible for maintaining team schedules
Assist in the administration of internal Quality Assurance Program
Assist in coordinating team assignments
Schedule new staff file reviews
Manages new hire set up in a variety of systems
Assist with coordination of new staff training
Scheduling various team calls
Updating several spreadsheets, reports, and checklists
Update budget to actuals reports
Perform other duties as assigned, including special projects and ad-hoc requests for both departments.
Essential Skills & Experience:
Excellent verbal and written communication are essential
Exhibits self-motivation and independent thinking. Is resourceful and proactive, with the ability to analyze and monitor internal processes for operational efficiency.
Proven ability to multi-task, while adhering to deadlines and prioritizes accordingly in a fast-paced, ever-changing environment.
Ability to work independently in a virtual environment
Strong technical skills
Keen attention to detail and high level of accuracy
Strong customer service skills with both internal and external customers
Displays emotional intelligence and the ability to work well with various personalities
Savvy in Microsoft Office (Outlook, Word, Excel)
Ability to maintain confidentiality
Comfortable interacting on webcam
Minimum Education & Training Required:
Bachelor’s degree in an accounting-related field
CPA preferred, but not required
Proficient with various accounting software, such as QuickBooks Desktop, QuickBooks Online, NetSuite, SaasAnt, and Sage Intacct. If not proficient must have the willingness to put in the time to learn.
Experience with third-party applications is preferred, such as: Bill.com, TPI, Tallie, Team Work,the and budgeting & forecasting applications. If not proficient must have willingness to put in time to learn.
Ongoing desire to expand knowledge of new technology and applications
Must be a US Citizen residing in the US - Excluding CA and CO, as we are not currently hiring in those states. Candidates outside of the US will not be considered.
Must be able to pass the accounting test to move on to the interview process.
The ideal candidate is great at multitasking, leads by example and does it with a friendly attitude. The Assistant Controller should exhibit excellent written and verbal communication while working closely with all levels of management, employees, clients, external auditors, and tax advisors. To be successful in this role, the individual must be quality and client-focused, results and detailed oriented, a team player, intuitive, organized, analytical, and dependable. It is essential to be proficient in Excel, various financial systems, and data query tools.
This is an exempt position.
How You Will Contribute:
Directs the closing process for variety of clients, ensuring all closings are scheduled and financial reports are delivered in a timely manner
Reviews pre-closes and provides final approval for closings
Responsible for management of staff within a specified team, including but not limited to approving timesheets, preparing/conducting reviews, and PIPs.
Prepares and delivers performance feedback for all direct reports; communicates constructive, real-time feedback to staff in a professional manner.
Prepares agenda for client meetings, including talking points, account analysis, Out of Scope Services, recommendations for efficiencies, and pending items
Monitor and analyze internal client budgets (BvA): investigate areas of improvement and recommend solutions
Prepares and analyzes financial models using sensitivity analysis and other analytical techniques, review variance analysis and account reconciliations, and identify significant items requiring the attention of the controller
Evaluate financial analysis, including KPI’s and other client-specific metrics established by management, in preparation for discussion with controllers
Research and develop industry-specific KPIs; prepare commentary related to those KPIs
Coordinate and maintain client’s custom dashboards, budgets, and reports in Jirav.
Assists the Supervisor with tax return discrepancies
Coordinates with the client’s tax advisors on issues
Reviews and interprets legal documents such as sales contracts, leases, bank covenants and debt agreements, and extract the necessary data to record pertinent transactions
Provides turnover assistance to Controller
Attends Controller Group Meetings
Assists and coach Accounting Supervisor, as needed
Answers and researches technical accounting issues and summarize possible conclusions; uses professional judgment to identify when a controller may be needed for more complex issues
Drives the PPP process (tools, resources, education, training, etc.)
Some travel for training and team meetings may be required
Other duties and special projects as assigned
Your Role:
This role is a leadership position accountable for managing the activities of Accounting Specialists. The ideal candidate will be a strong individual contributor while providing exceptional outsourced controllership and advisory services as well as strategic direction to various clients. This individual is responsible for budgets, forecasts, analytics, and developing KPIs while providing insight and making recommendations to clients. While the pace of the work is faster than average, the timeliness and quality of results is never compromised. The nature of the work requires quick decision-making, based on knowledge of pertinent information and an intention to reduce risk factors as much as are possible. An active, positive response to a variety of challenges and time pressures is also required. The Controller must be self-motivated and be able to provide superior and responsive professional services for clients and staff in a virtual environment to create an unparalleled experience for all. This position is an integral part of the leadership team and reports directly to the Lead Controller. How You Will Contribute:
Develop policies and procedures as they relate to client service
Develop the role of the Controller function to our client base
Ongoing phone consultations with client base
Enhance reporting and analysis to our client base
Support and train our accounting staff in the performance of their daily responsibilities
Month-end closing and issuance of financial reports to all clients every month
Implementation and start-up of new clients
Special client projects
Tax planning for clients
Experience building a team/department (in growth mode)
Other duties as assigned
Essential Skills & Experience:
Extensive knowledge in accounting and tax for businesses in the under $20M market
7 years accounting experience, including 2 years public accounting experience and 3 years supervisory experience
Ability to multitask and set daily, weekly and monthly priorities
High degree of computer literacy, including extensive knowledge in Microsoft Office, and specifically Outlook
Excellent written and oral communication skills
Minimum Education & Training Required:
Certified Public Accountant - must be current. Candidates will not be considered for this position if they do not have an active CPA License.
Strong experience with QuickBooks and/or other accounting software packages preferred
Minimum Bachelors Degree preferred
Must be a US Citizen residing in the US - Excluding CA and CO, as we are not currently hiring in those states. Candidates outside of the US will not be considered.
The ideal candidate will be a self-motivated, results-driven, ambitious “hunter” with proven networking skills who thrives in a fast-paced, ever-changing environment.
As a company brand ambassador, the perfect individual will possess superior communication skills, proactively educate and sell candidates on the opportunities at AccountingDepartment.com as an employer of choice, and enjoy building relationships with candidates, peers, and hiring managers. How You Will Contribute:
Accountable for the consistent progress in filling open positions. Continuously interview interested applicants to build and maintain a pipeline of qualified candidates for future openings
Work closely with Management Team to ensure understanding of the expectations of the job in order to identify and recruit successful employees
Proactively source and recruit candidates using a variety of outlets, such as job postings, social media, LinkedIn, Indeed, user group lists, industry-specific online professional networks/forums, and university relationships, while effectively targeting the perfect candidates for the position
Find, attract and engage passive talent for crucial openings and talent pools
Qualify, screen, and conduct virtual interviews with prospective candidates
Administer behavior and personality testing during the interview process
Provide a positive candidate experience with frequent and timely communication throughout the recruitment process
Share feedback to the hiring manager and appropriately designate disposition of all candidates within the Applicant Tracking Database
Coordinate the flow of the interview process from beginning to end. Assist with the hiring decision-making process with interviewers and hiring managers. Extend and negotiate offers of employment
Work closely with the HR Department to facilitate a smooth onboarding process for newly hired employees
Manage/update candidates in the applicant tracking system, and provide weekly activity reports to HR Team
Ensure compliance with employment law and reporting
Stays current on sourcing best practices/trends
Formalize the recruitment and hiring process within the HR Department to create a standard for the organization
Work with internal team members to build and manage a strong referral program
Your Role:
This role is a leadership position accountable for managing the activities of Accounting Specialists. The ideal candidate will be a strong individual contributor while providing exceptional outsourced controllership and advisory services as well as strategic direction to various clients. This individual is responsible for budgets, forecasts, analytics, and developing KPIs while providing insight and making recommendations to clients. While the pace of the work is faster than average, the timeliness and quality of results is never compromised. The nature of the work requires quick decision-making, based on knowledge of pertinent information and an intention to reduce risk factors as much as possible. An active, positive response to a variety of challenges and time pressures is also required.
The Senior Controller must be self-motivated and be able to provide superior and responsive professional services for clients and staff in a virtual environment to create an unparalleled experience for all. This position is an integral part of the leadership team and reports directly to the Lead Senior Controller. How You Will Contribute:
Develop policies and procedures as they relate to client service
Develop the role of the Controller function to our client base
Ongoing phone consultations with a client base
Enhance reporting and analysis to our client base
Support and train our accounting staff in the performance of their daily responsibilities
Month-end closing and issuance of financial reports to all clients every month
Implementation and start-up of new clients
Special client projects
Tax planning for clients
Experience building a team/department (in growth mode)
Other duties as assigned
Essential Skills & Experience:
Extensive knowledge in accounting and tax for businesses in the under $20M market
7-10 years accounting experience, including 2 years public accounting experience and 3 years supervisory experience
Ability to multitask and set daily weekly and monthly priorities
The high degree of computer literacy, including extensive knowledge in Microsoft Office, and specifically Outlook
Excellent written and oral communication skills
Minimum Education & Training Required:
Certified Public Accountant - must be current. Candidates will not be considered for this position if they do not have an active CPA License.
Strong experience with QuickBooks and/or other accounting software packages preferred
Minimum Bachelors Degree preferred
Must be a US Citizen residing in the US - Excluding CA and CO, as we are not currently hiring in those states. Candidates outside of the US will not be considered.
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